Based on the current international regulation, namely the GDPR – The General Data Protection Regulation 2016/679, our Privacy and Terms of Service are being constantly updated in order to improve the relationship with customers and users. The conference committee will disseminate further updates when available. Notwithstanding this, keep checking this webpage for future updates.
Who we are
We are the International Consortium on Manual Therapies (ICMT).
Our website address is: https://www.icmtconference.org/
Our mailing address is:
International Consortium on Manual Therapies
c/o A.T. Still Research Institute
800 W. Jefferson St.
Kirksville, MO 63501
What personal data we collect and why we collect it
Information collected from forms, specifically the various “keep me updated” forms, is emailed to the ICMT administrators to process your request, and also stored in our website database as a backup to the emails.
Your Personal Data and Your Rights –Europe, European Economic Area, and the United Kingdom Only
If you are in a country in Europe, the European Economic Area (EEA) or the United Kingdom, you are entitled to the following explanation of the legal bases we rely on to process your Personal Data and a description of your privacy rights. “Personal Data” refers to any information relating to an identified or identifiable natural person that we maintain in an accessible form.
Legal Bases for Processing Your Personal Data
The legal basis for collecting and using the Personal Data described above will depend on the Personal Data concerned and the specific context in which we collect it.
Consent
We may process your Personal Data based on your consent such as when you create an account or when you ask us to send certain kinds of marketing communications. You have the right to withdraw your consent at any time without affecting the lawfulness of the processing based on consent before its withdrawal.
Our Legitimate Interests
We may process your Personal Data if doing so is necessary for our legitimate interests and your rights as an individual do not override those legitimate interests. For example, when we process your Personal Data to carry out fraud prevention activities and activities to increase network and information security, to market directly to you, to expand our business activities and to improve our services and the content and functionality of our Site.
To Perform a Contract
We may process your Personal Data to administer and fulfil contractual obligations to you.
To Enable Us to Comply with a Legal Obligation
We may process your Personal Data to comply with legal obligations to which we are subject. This may include any requirement to produce audited accounts and to comply with the legal process.
Necessary for the Exercise or Defense of Legal Claims
If you bring a claim against us or we bring a claim against you, we may process your Personal Data in relation to that claim.
Cookies
Cookies may be used on this website to give you the best browsing experience possible. A cookie is a message given to a web browser by a web server. The browser stores the message in a text file. The message is then sent back to the server each time the browser requests a page from the server.
Embedded content from other websites
Articles on this site may include embedded content (e.g. videos, images, articles, etc.). Embedded content from other websites behaves in the exact same way as if the visitor has visited the other website.
These websites may collect data about you, use cookies, embed additional third-party tracking, and monitor your interaction with that embedded content, including tracing your interaction with the embedded content if you have an account and are logged in to that website.
Analytics
We use Google Analytics to analyze the use of our website. Google Analytics gathers information about website use by means of cookies. The information gathered relating to our website is used to create reports about the use of our website. We do not share this information with anyone. Google’s privacy policy is available at: https://www.google.com/policies/privacy/. The specific visitor location cannot be traced because we use the Google Analytics “anonymize IP” setting which sets the last digits of the IP address to 0, therefore anonymizing the end-user before the processing and storage begins.
Bitly – Link tracking
We use the service Bitly as our link shortener and inbound marketing tracking solution. Some of these shortened links are used in email messages and social media posts to allow us to better understand how visitors arrive at our website and social media accounts as well as what marketing messages and campaigns encourage engagement. These shortened tracking links link into the Google Analytics platform and visitor location and details are anonymized. More information about Bitly’s privacy policy can be located here: https://bitly.com/pages/privacy.
Social media accounts
Followers to our social media accounts are only tracked in aggregate. Link tracking and marketing campaign analysis occurs with anonymized data using Goggle Analytics or analytical software built into the specific social media platforms and can not be tracked back to individual users. Information on the various privacy policies for our social media accounts can be located below.
Facebook: https://www.facebook.com/privacy/explanation
LinkedIN: https://www.linkedin.com/legal/privacy-policy
Slack: https://slack.com/trust/privacy/privacy-policy
Twitter: https://twitter.com/en/privacy
YouTube: https://policies.google.com/privacy
Share buttons
We provide optional social share buttons on the bottom of each page of the website from the www.sharethis.com plugin. Their privacy information is available here: https://www.sharethis.com/privacy.
reCAPTCHA
We use Google’s reCAPTCHA service to protect our logins and site from malicious actors and events. Information about Google’s privacy policies can be reviewed here: https://www.google.com/policies/privacy/.
Google Fonts
We use Google’s fonts service to provide visually pleasing typography and provide our visitors with a fast and reliable graphic experience. Information about Google’s privacy policies can be reviewed here: https://www.google.com/policies/privacy/.
WordPress(.org)
Our website is hosted on servers located within the A.T. Still University Information Technology Services domain. You can review the ATSU privacy policy here: https://www.atsu.edu/privacy-policy. Our website is maintained and managed by volunteers and employees of the International Consortium on Manual Therapies. We are using WordPress as our content management system and for the operations of our website. WordPress(.org)’s privacy policy can be viewed here: https://wordpress.org/about/privacy/.
Credit Card Processing
Specific information, such as the card holder’s name, address, phone number, card verification value (CVV), credit card number, and credit card expiration date, may be required to process payments with credit cards. The A.T. Still University Continuing Education department handles our attendee registration and payment processing duties. The A.T. Still University Finance department and the A.T. Still University A.T. Still Research Institute is responsible for Sponsor and Exhibitor payment processing. Their privacy policies can be reviewed here: https://www.atsu.edu/privacy-policy
Hotel / Passkey
The Sheraton Phoenix Downtown uses a service called Passkey for guest registration and payment. Specific information, such as the card holder’s name, address, phone number, card verification value (CVV), credit card number, and credit card expiration date, may be required to process payments with credit cards. Passkey’s privacy policy may be viewed here: https://www.lanyon.com/privacy-policy.shtml and the Sheraton Phoenix Downtown’s privacy policy may be reviewed here: https://www.marriott.com/about/privacy.mi
Email marketing/Email lists
We do collect and maintain email addresses in an internal list which may be used to forward information about the Consortium, the conferences, and the webinars we operate. These lists might be collected from your voluntary contributions, such as adding your email address to one of our “keep me updated” forms or an email address may have been shared with us by a member of your professional peer group. This list is only accessible by the leadership committee and is only used for consortium marketing purposes. We will happily remove your email address if requested.
Abstract and Poster submission
Specific data is required for the processing of abstracts and posters during our poster competition and oral presentations. Your contact information and contact information for the abstract’s or poster’s co-authors, such as full name, affiliation(s), and email address(es), are collected and stored during processing and judging activities. The abstract review committee will have access to this data to ensure proper credit and content judging activities can take place. Additionally, the abstract review committee might use this collected data to contact the submitter.
Who we share your data with
We do not share your data. Your data is only used for internal processing such as registration, execution of contracts, and review of submitted abstracts.
Your Rights
Access Your Personal Data
You have the right to obtain from us confirmation as to whether or not we are processing Personal Data about you and, if so, the right to be provided with the information contained in this Privacy Policy. You also have the right to receive a copy of the Personal Data undergoing processing.
Rectify Your Personal Data
You have the right to ask us to rectify any inaccurate Personal Data about you and to have incomplete Personal Data completed.
Restrict Our Use of Your Personal Data
You have the right to ask us to place a restriction on our use of your Personal Data if one of the following applies to you:
- You contest the accuracy of the information that we hold about you, while we verify its accuracy;
- We have used your information unlawfully, but you request us to restrict its use instead of erasing it;
- We no longer need the information for the purpose for which we collected it, but you need it to deal with a legal claim; or
- You have objected to us using your information, while we check whether our legitimate grounds override your right to object.
Object to Our Use of Your Personal Data
You have the right to object to our use of your Personal Data where our reason for using it is based on our legitimate interests or your consent (rather than when the reason for using it is to perform an obligation due to you under a contract with us).
Transfer Your Personal Data to Another Service Provider
You may request that we transfer some of the Personal Data you have provided to you or another service provider in electronic copy. This applies to Personal Data we are processing to service a contract with you and to Personal Data we are processing based on your consent.
To exercise any of these rights, please contact us as described in the “Removal or deletion of your data” section below.
Make a Complaint
If you have any concerns or complaints regarding our processing of your Personal Data, please contact us as described in the “Removal or deletion of your data” section below and we will do our best to answer any question and resolve any complaint to your satisfaction.
If for whatever reason, you feel we do not meet the standards you expect of us, you are also entitled to make a complaint to your local supervisory authority:
EU Data Protection Authorities (DPAs)
Swiss Federal Data Protection and Information Commissioner (FDPIC)
Information Commissioner’s Office (United Kingdom)
How Long Is Your Personal Data Kept?
We will retain your Personal Data for as long as necessary to fulfil the purposes for which we collect it and as set out in this Privacy Policy and for the purpose of satisfying any legal, accounting, or reporting requirements that apply to us.
Removal or deletion of your data
You can ask us to delete your Personal Data if:
- We no longer need it for the purposes for which we collected it;
- We have been using it with no valid legal basis;
- We are obligated to erase it to comply with a legal obligation to which we are subject;
- We need your consent to use the information and you withdraw consent;
- You object to us processing your Personal Data where our legal basis for doing so is our legitimate interests and there are no overriding legitimate grounds for the processing.
However, this right is not absolute. Even if you make a request for deletion, we may need to retain certain information for legal or administrative purposes, such as record keeping, maintenance of opt-out requirements, defending or making legal claims, or detecting fraudulent activities. We will retain information in accordance with the “How Long Is Your Personal Data Kept” section above.
If you do exercise a valid right to have your Personal Data deleted, please keep in mind that deletion by third parties to whom the information has been provided might not be immediate and that the deleted information may persist in backup copies for a reasonable period (but will not be available to others).
Please submit an email requesting the data you wish to be removed to our Data Protection Officer: G. Franklin, MBA (gfranklin@atsu.edu) who will be in contact with you as soon as possible to resolve your request.
Contact Us
If you have any questions about or need further information concerning the legal basis on which we collect and use your Personal Data for any specific processing activity, this Privacy Policy, or the operations of this website, please feel free to contact us at info@icmtconference.org.